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IMM 2021
Hi , Happy Christmas from the IMOC Committee. Drive safe and have a safe holiday.
Welcome to the Irish Mini Owners Club Policies, Terms and Conditions Policy
<p><span style="font-size: 18pt;">Introduction</span></p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Welcome to the </span><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">Irish Mini Owners Club Privacy Policy (“</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">Policy</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">”, “</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">Terms and Conditions</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">”). In this Policy, we use the terms “</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">IMOC</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">“, “</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">our</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">“, “</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">us</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">”, “</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">Committee</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">” and “</span><strong style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">we</strong><span style="color: #333333; font-family: Arial, sans-serif; font-size: 10pt;">” to refer to Irish Mini Owners Club and our affiliates.</span></p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Irish Mini Owners Club is committed to protecting the privacy of individuals (“<strong>users</strong>”, “<strong>you</strong>“, “<strong>your</strong>“) when we process data about users via Membership (New/Renewal),</span><span style="font-family: "Arial",sans-serif; font-size: 10pt;"> events and online submitted data</span><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;"> (the "<strong>Platform’s</strong>"), when users visit our website at </span><a href="http://www.irishminis.ie/"><span style="font-family: "Arial",sans-serif; font-size: 10pt;">www.irishminis.ie</span></a><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;"> (the "<strong>Website</strong>") and social media platforms (“<strong>Facebook</strong>”, “<strong>WhatsApp</strong>” based on contact information users provide to Irish Mini Owners Club through other means described in this Policy.</span></p> <p><span style="font-size: 18pt;">1. Important information and who we are</span></p> <p style="line-height: 17.25pt;"><em><u><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Purposes of this Policy</span></u></em> </p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;"><span style="font-family: "Arial",sans-serif; font-size: 10pt;">The Irish Mini Owners Club respects your privacy and elected committee members will only use your information in the way that is required to run the club. When using your information, we aim to be fair and transparent, and to follow our obligations under the General Data Protection Regulations (GDPR) Policy effective from 25<sup>th</sup> May 2018. Your information is used for administering IMOC membership, activities, and events. </span></p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;"><span style="font-family: "Arial",sans-serif; font-size: 10pt;">The Irish Mini Owners Club is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our club contact for privacy and data is our Secretary and can be contacted at secretary@irishminis.ie</span></p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">This Policy sets out how Irish Mini Owners Club collects and processes personal data about you, </span><span style="font-family: "Arial",sans-serif; font-size: 10pt;">when using your information, we aim to be fair and transparent, and to follow our obligations under the General Data Protection Regulations (GDPR) Policy effective from 25<sup>th</sup> May 2018. Your information is used for administering IMOC membership, activities, and events. </span></p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">When you visit the any of our platforms, and when we engage in IMOC Interested activities based on contact information you provide to Irish Mini Owners Club through other means described in this Policy. It also sets out our practices regarding our use of such data, the steps we take to protect it, the parties with whom we share it, and the choices and rights that you have regarding how we collect and process personal data about you.</span></p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">You should read this Policy carefully so that you are fully aware of how and why we are using your personal data.</span></p> <p style="line-height: 17.25pt;"><em><u><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Who we are</span></u></em> </p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Irish Mini Owners Club is a social car club for any who is a fan off the Mini. We provide a social club, platform and services which help Committee Members do a more effective job of reaching their targeting audiences. The Irish Mini Owners Club processes your personal data as a controller in the context of operating the Platform, the controller of your personal data is Irish Mini Owners Club. Irish Mini Owners club are controllers of your personal. </span></p><p style="line-height: 17.25pt;"><em><u><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">How to contact us</span></u></em></p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">If you have any questions about this Policy, including any request to exercise your legal rights, please contact us as follows.</span></p> <ul style="list-style-type: disc; direction: ltr;"><li style="color: #333333; font-style: normal; font-weight: normal;"><p style="color: #000000; line-height: 17.25pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">By Email to </span><a><span style="font-family: "Arial",sans-serif; font-size: 10pt;">secretary@irishminis.ie</span></a></p></li><li style="color: #333333; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; line-height: 17.25pt; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 8pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">By Post to Mary Murphy, IMOC secretary, </span><span style="color: black; font-family: "Arial",sans-serif; font-size: 10pt;">Drumgoold Lower, Enniscorthy, Co. Wexford, Ireland</span></p></li></ul> <p style="margin: 0cm 0cm 8pt;"><span style="color: #333333; line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">You have the right to lodge any complaints you have regarding our processing of your personal data with a regulatory authority. We care about your privacy, and we appreciate the chance to address your concerns before you do so.</span></p> <p style="line-height: 17.25pt;"><em><u><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Data pertaining to children</span></u></em> </p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Irish Mini Owners Club’s products and services are not designed for children, and we do not knowingly collect personal data from or about any children. If we are made aware that we have received personal data from or about a child, we will use reasonable efforts to remove that data from our records.</span></p> <p style="line-height: 17.25pt;"><em><u><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">Links, other websites and other third parties</span></u></em> </p> <p style="margin: 0cm 0cm 8pt; line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 10pt;">This Policy relates solely to the personal data we collect and process about you in relation to our Platform, our Website, and other interactions you may have with Irish Mini Owners Club described in this Policy. Irish Mini Owners Club’s Website contains links to other sites, and the ads delivered by the Platform may run on a variety of other sites. Clicking on those links, accessing other sites, or enabling those connections may allow third parties to collect or share data about you. Irish Mini Owners Club does not control these third-party sites and is not responsible for the privacy practices of such other sites. You should refer to the privacy statements of such third-party websites to find out how they collect and use your personal data and whether and for what purpose they use cookies. Also, as explained below in Section 5, third parties may process personal data from you when you visit the Website. Such processing is governed by privacy statements of such third parties.</span></p> <p><span style="font-size: 18pt;">2. Data Collection</span></p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;">While the IMOC collects certain type of data, we do not intentionally collect data that beyond our requirements. The below list explains what data is collected by us. <span style="font-family: "Arial",sans-serif; font-size: 10pt;">Were our events are held in a public venue, we may use photographs of persons in attendance and/or photographs of vehicles. These photographs may be uploaded to the Irish Mini Owners Club website or online patforms.</span></p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;"><span style="font-family: "Arial",sans-serif; font-size: 10pt;">If you give us information about another person, such as a child, parent, guardian, or emergency contact you are required to let that person(s) know that you have given us the information.</span></p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;"><span style="font-family: "Arial",sans-serif; font-size: 10pt;">If you are under 18 years old, we will also ask for information from your parent or guardian.</span></p> <ul style="list-style-type: disc; direction: ltr;"><li style="color: #000000; font-style: normal; font-weight: normal;"><p style="color: #000000; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Membership forms</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Personal information that you have provided will be used to </span><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10.5pt;">administering your membership and the running of the IMOC</span></p></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Website</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Our website (</span><a href="http://www.irishminis.ie/"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">www.irishminis.ie</span></a><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">) collects your digital information. The following information is collected by us so we can provide a better experience to you.</span></p><ul style="list-style-type: square;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Web browser type – This helps us design our online platforms to provide a nice experience to you.</span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Device type (Desktop, laptop or mobile) – This helps us provide a tailored experience to your device. </span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Public IP address – This helps use identify country locations of out online platform users. This helps us tailor your online experience.</span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Date and time – This information is recorded in logs by our hosting companies and online platforms. This helps us identify peak ours.</span></p></li></ul></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Forum</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Our Forum (</span><a href="http://www.irishminis.ie/forum"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">https://www.irishminis.ie/forum</span></a><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">) collects your digital information.</span></p><ul style="list-style-type: square;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Your data – You maybe required to register your personal details. Doing this will allow us to provide a tailor personal experience to you.</span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Usernames – This allows us to provide services to identify you and custom your experience. In your accounts provide setting, you can hide your online status.</span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Web browser type – This helps us design our online platforms to provide a nice experience to you.</span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Device type (Desktop, laptop or mobile) – This helps us provide a tailored experience to your device. </span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Public IP address – This helps use identify country locations of out online platform users. This helps us tailor your online experience.</span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Date and time – This information is recorded in logs by our hosting companies and online platforms. This helps us identify peak ours.</span></p></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"> </p></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Facebook</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">We may share you a link inviting you to our online Facebook pages. By clicking on the “Link” or “Share” options on you page, you are agreeing to out policies as described in this document. You are also agreeing to policies managed by Facebook. Please read their Policies for more information. Some of our Facebook groups are public and private.</span></p></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">WhatsApp</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">We may share an invitation to you or add you by your request to our WhatsApp groups. By accepting the invitation or requesting to join the WhatsApp groups, you are agreeing to the policies set out in this document. Our WhatsApp group are Administrated but your name and phone maybe viewed by other users within the group.</span></p></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Text message</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">On your request, we will add you to our text message groups. We use this service to provide IMOC related information to you.</span></p></li></ul></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Phone</span></p><ul style="list-style-type: circle;"><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 8pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Generally, we do not contact you by phone unless you have requested it. The IMOC preferred contact is by email, post or any of the above services.</span></p></li></ul></li></ul> <p style="margin: 0cm 0cm 8pt;"> </p> <p><span style="font-size: 18pt;">3. How data is used</span></p> <p style="margin: 0cm 0cm 8pt;"><span style="color: #333333; line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Like most online platforms and social clubs, the IMOC uses cookies and other technologies to recognize computers and devices and collect the categories of data described above in Section 2 so that we are able to understand your interests, deliver more relevant content to you.</span></p> <ul style="list-style-type: disc; direction: ltr;"><li style="color: #000000; font-style: normal; font-weight: normal;"><p style="color: #000000; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 0pt;"><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Cookies - <span style="color: #333333;">Cookies are small text files that contain a string of characters. The Irish Mini Owners Club uses cookies to uniquely identify an Internet browser. Certain browsers or browser settings sometimes block cookies, and cookies may not work effectively on some mobile devices. Our main website and forum use these to tailor your experience.</span></span></p></li><li style="color: #000000; font-family: "Times New Roman",serif; font-size: 12pt; font-style: normal; font-weight: normal;"><p style="color: #000000; font-family: "Calibri",sans-serif; font-size: 11pt; font-style: normal; font-weight: normal; margin-top: 0cm; margin-bottom: 8pt;"><span style="color: #333333; line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Membership – Membership data is used by our Committee members to better tailor your experience in our club. This may include contacting you to let you know about an event in your area or any other information related to the IMOC and interests.</span></p></li></ul> <p><span style="font-size: 18pt;">4. Data retention</span></p> <p style="margin: 0cm 0cm 8pt;"><em><u><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Retention of data collected by membership, events and contact lists</span></u></em></p> <p style="margin: 0cm 0cm 7pt;"><span style="line-height: 115%; font-family: "Arial",sans-serif; font-size: 10pt;">Information collected by membership forms, events and contact lists will be kept for a length of time as decided by an elected IMOC Committee. </span><span style="line-height: 115%; font-family: "Arial",sans-serif; font-size: 10pt;">GDPR does not specify retention periods for personal data. Instead, it states that personal data may only be kept in a form that permits identification of the individual for no longer than is necessary for the purposes for which it was processed. Therefore, in deciding how long to retain personal data for, the Irish Mini Owners Club has made their decision based on statutory retention periods. We will only keep your data for a period of time were we no longer believe it required. You can request to have your information deleted or destroyed by contact the IMOC Club Secretary at secretary@irishminis.ie.</span></p> <p style="background: white; margin: 0cm 0cm 8pt; line-height: normal;"><span style="font-family: "Arial",sans-serif; font-size: 10pt;">Hard copy documents are held by the Elected Committee members and kept in secure storage. Your information is available to regional reps and other committee members as required. Event information in paper format is collected by the relevant regional rep or event organiser. This documentation is held by the relevant rep/event organiser until the end of the year when it is passed to the club secretary to be held in secure storage. </span></p> <p style="margin: 0cm 0cm 8pt;"><em><u><span style="line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">Retention of data collected by the IMOC website and Forum</span></u></em></p> <p style="margin: 0cm 0cm 8pt;"><span style="color: #333333; line-height: 107%; font-family: "Arial",sans-serif; font-size: 10pt;">If you provide us with your personal data on our Website or through other means described above in Section 2, we will retain your information for as long as it is necessary for our legitimate business purposes. For example, if you sign up for an account or request information on the Website, we will retain the data you provide for as long as we think you may have an interest in receiving information from us. Similarly, we retain log files for as long as it is necessary for our legitimate business purposes.</span></p> <p><span style="font-size: 18pt;">5. Your legal rights</span></p> <p style="line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 11pt;">Irish Mini Owners Club acknowledges that in some circumstances, you have certain rights under data protection laws in relation to your personal data. Depending on where you are located, these may include the right to access your personal data, correct certain personal data, erasure of your personal data, object to certain processing of your personal data, restrict certain processing of your personal data, personal data portability and not be subject to decisions based solely on automated processing. To the extent required and permitted by applicable law, we will provide you access to the personal data we hold about you and also allow you to correct inaccurate information in certain situations (e.g., if you submit your email address on the Website), delete your personal data, object to processing, restrict certain processing of your personal data, port your personal data or elect not to be subject to decisions based solely on automated processing. If you would like to exercise any of these rights, please send your request to us at </span><a><span style="font-family: "Arial",sans-serif; font-size: 11pt;">secretary@irishminis.ie</span></a><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 11pt;"> and we will respond to your request in accordance with applicable laws.</span></p> <p style="line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 11pt;">We may need you to provide additional information to allow us to confirm your identity in order to process your request. We do this as a security precaution and to ensure that we do not disclose personal data to the wrong person. </span></p> <p style="line-height: 17.25pt;"><span style="color: #333333; font-family: "Arial",sans-serif; font-size: 11pt;">Unless otherwise indicated in the Policy, we try to fulfil legitimate requests within 30 days. If it will take longer, we will notify you and keep you updated. </span></p> <p style="margin: 0cm 0cm 8pt;"> </p>
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